||Office of the President
||Office of the President
|Date of Approval:
||May 10, 2016
|Date of Last Revision:
||May 10, 2016
|Next Review Date:
A grant or contract is a commitment between Heritage University (HU) and an external entity involving the commitment of University resources in the form of space, personnel, and/or goods and services. Normally the external entity will be making a commitment of funding. Preparing to apply for and then manage a grant requires a set of procedures that assure the fulfillment of that commitment as well as compliance with law and relevant regulations. Heritage University personnel applying for and managing a grant will do so following the procedures articulated below and in Policy 3.2, Grants from Private Foundations or Corporations; or Policy 3.3, Grants from Public Sources; and 3.4, Grant Budgeting and Management Guidelines.
Reason for Policy/Purpose
This policy and the related policies protect individuals, departments, programs, and the University in their interaction with external organizations. Such interaction is subject to the internal policies and procedures of HU and the regulations which apply to HU as an incorporated entity.
Who Needs to Know this Policy
This policy applies to all University academic and administrative personnel, offices, and departments that maintain or develop proposals for grants or contracts. HU expects all partners, consultants, and vendors to abide by this policy and the related policies. If non-public information is to be accessed by or shared with such third parties, they should be bound by contract to abide by HU policies.
Website Address for this Policy
Office of Research and Sponsored Programs, Provost’s Office (509) 865-8530
Office of Foundation Relations, Advancement Office (509) 865-0700
Office of the President (509) 865-8600
The term Investigator means the principal investigator, project director, and any other person at the University responsible for the design, conduct, or reporting of research or educational activities funded by or proposed for outside funding.
The term Signatory Authority means an individual designated by the President to enter into legal commitments involving grants, contracts, and cooperative agreements on behalf of the University, including Memorandums of Agreement (MOUs) and confidentiality agreements related to data or research. Outside of the President, the CFO/Vice President is the primary signatory authority as designated by the President; the Provost/Vice President and the Vice President for Advancement may also be designated. Program directors, department heads, deans, and directors are not so designated and cannot make such commitments for the University.
The Academic and Financial Plan is the governing strategic plan of the University. Projects proposed must be compatible with the University’s goals and relevant departmental plans. Grants must either be self-sustaining or aligned with HU strategic plans and goals to justify institutional investment of resources.
Before pursuing a grant the applicant should:
- Discuss grant possibility with Department Chair and/or Dean. If helpful, complete the Template Capturing your Grant Idea.
- Complete Section 1 of Application to Develop a Grant Proposal
- Review Policy 3.4, Grant Budgeting Guidelines Policy, to understand potential institutional impact of the grant.
- Review Template (if completed) and Application with the Office of Research and Sponsored Programs. This office can provide guidance on responding to some of the questions in the Application. They will also help determine if you should continue with the Office of Research and Sponsored Programs or proceed with Office of Foundation and Corporate Relations.
Grants funded by private foundations are managed through the Advancement Office and are covered in policy 3.2: Grants from Private Foundations and Corporations.
Grants from public sources (federal, state, local) whether for faculty research, staff initiatives, or center projects, or for large institutional proposals are managed through the Office of Researchand Funded Programs and are covered in Policy 3.3: Grants from Public Sources.
The following forms are available on My Heritage/Academic Affairs.
Template for Capturing your Grant Idea
Application to Develop a Grant Proposal Section
Application to Develop a Grant Proposal Section 2
Completed Grant Proposal
Related Policies and Procedures
Grants from Private Foundations and Corporations
Grants from Public Sources (Federal, State, Local)
Grant Budgeting Guidelines